Author Archives: cmsi

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HOLIDAY CLOSURE – We will be closed July 3rd


Please be advised — We will be closed Friday, July 3rd in observance of  Independence Day.

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At Certified Mailing Solutions, Inc , the safety and well-being of our employees and our customers is always our top priority, and we recognize the important role we play in providing our mailing services to you during this critical time. We are actively monitoring the COVID-19/Coronavirus situation and taking steps to help keep our communities safe. We wanted to share with you some steps we are taking.

We have a team dedicated to our response to this pandemic and have Business Continuity Plans to ensure the continuation of services. We are closely monitoring updates from the Centers for Disease Control and the World Health Organization regarding COVID-19. We will continue to seek guidance from these agencies, public health officials and government agencies on an ongoing basis.

CMSI  has taken steps to limit exposure to the virus. We have protocols in place that activate disinfection and appropriate quarantine procedures based on recommendations by government and health agencies.

In the short term this is having an impact on how we serve our customers. We are working around the clock with the USPS to ensure delivery of your mail in a timely manner. The Postal Service has so far experienced only minor operational impacts in the United States as a result of the COVID-19 pandemic. They currently do have a temporary suspension of the guarantee on Priority Mail Express International destined for China and Hong Kong, which has been effective since Monday, Feb. 10, 2020.  In addition, customers may see delays in mail and The Postal Service is undertaking all reasonable measures to minimize the impact to their customers.

In addition, the Postal Service is an essential service for purposes of its compliance with state or municipality shelter-in-place orders or other social distancing restrictions.

Stay safe Be Well Stay Strong and for all God Bless,

Certified Mailing Solutions Inc.

William T. Carter 04/03/2020

President / CEO

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USPS price changes to take effect Jan. 26, 2020

USPS Postage & Special Services New 2020 Rates 2019 Rates
Certified Mail Fee $3.55 $3.50
Return Receipt Green Card $2.85 $2.80
Return Receipt Electronic Signature $1.70 $1.60
First Class Postage 1 OZ Metered $0.50 $0.50
Additional OZ First Class Postage (*Under 3.5 OZ) $0.15 $0.15
Flats 1 OZ rate for 9×12 $1.00 $1.00
Flats rate over 1 OZ. and Letter Rates over 3.5 OZ. 2 oz.  $1.20
3 oz.    1.40
4  oz.   1.60
5  oz.   1.80
6  oz.   2.00
7  oz.   2.20
8  oz.   2.40
9  oz.   2.60
10 oz.  2.80
11  oz. 3.00
12  oz. 3.20
13 oz.  3.40
2 oz.  $1.15
3 oz.    1.30
4  oz.   1.45
5  oz.   1.60
6  oz.   1.75
7  oz.   1.90
8  oz.   2.05
9  oz.   2.20
10 oz.  2.35
11  oz. 2.50
12  oz. 2.65
13 oz.  2.80
Restricted Delivery Service $5.45 $5.30

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HOLIDAY CLOSURE – We will be closed Tues., Dec. 31th and Wed., Jan.1


Please be advised — We will be closed Tues., Dec. 31th and Wed., Jan. 1th in observance of the New Years.

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In observance of Christmas, our offices will be closed for Tues., Dec. 24th and Wed., Dec. 25th. We will resume normal business hours on Thurs.

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In observance of Thanksgiving, our offices will be closed for Thursday, November 28th and Friday, November 29th. We will resume normal business hours on Monday, December 02.

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HOLIDAY CLOSURE – We will be closed Thursday, July 4th and Friday, July 5th


Please be advised — We will be closed Thursday, July 4th and Friday, July 5th in observance of the 4th of July Holiday.

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USPS Announces Postage Rate Increase – Starts January 27, 2019


The USPS will change rates on Jan 27.  All rates in our system will be updated and reflected on this day.

USPS Price Change list

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CMSI to Propel HUD Certified Mail® into 21st Century


WASHINGTON, D.C. – The US Department of Housing and Urban Development (HUD) has awarded their contract with Certified Mailing Solutions Inc. (CMSI) to upgrade and streamline their Certified Mail®program.

The economic benefits of this joint venture are numerous and include: lowering Certified Mail® costs, improving compliance, increasing communication efficiency and eliminating equipment rental contracts.  Using CMSI proprietary technology (ERR™, ETC®), HUD will securely transmit its files to CMSI for daily printing and entry into the USPS® mail stream.  Most importantly,CMSI tracking and reports management portal delivers nationwide transparency for managing Certified Mail costs.

Nationwide, HUD has 65 field locations that are manually peeling and sticking, tracking and filing green cards. To enhance productivity and compliance, CMSI technology and services can minimize costly inefficiencies due to human error, wasted postage, return letters and lost or misplaced green cards of important correspondence.  Additional savings include upwards of $180,000 per year in eSignature meter upgrades, and a reduction in envelopes, paper, toner and printer costs. 

“Our technology created in 2001 helps the client receives better service with a more cost effective product, a better turnaround of the proof of mailing & delivery with tracking and history of their mail stored indefinitely.  We are proud to help HUD and look forward to working with them for many years to come,” said William Carter, CMSI President.

HUD will be utilizing CMSI’s keystone services:

  • ERR – Electronic Return Receipt™ (acts as a digital green card)
  • ETC – Electronic Tracking and Confirmation® (tracking and reports management portal)
  • Letter imaging to prove message transmission
  • Return mail service which states reason for return along with addressee/custom data, and secure destruction

“Certified Mailing Solutions is part of the future for the HUD mail management program and I foresee them becoming a key partner with other federal agencies as well,” stated Michael Wilson, Branch Chief – HUD Distribution and Mail Branch.

CMSI is a Premier Certified Mail® Vendor and Business Alliance Associate with the USPS® focused on helping organizations reduce cost and improve productivity through automation, tracking, and data management.  Please visit for more information.

USPS® and Certified Mail® are Registered Trademarks of the United States Postal Service®

ERR – Electronic Return Receipt™ is a Trademark of Certified Mailing Solutions, Inc.

ETC – Electronic Tracking and Confirmation® is a Registered Trademark of Certified Mailing Solutions Inc.

Media Contact
Company Name: Certified Mailing Solutions Inc.
Contact Person: Greg D\’Alessio
Phone: 205-319-6689
City: Washington
State: DC
Country: United States

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Certified Mailing Portal Update: Proof of Mailing Stamp

Category:Hybrid Envelopes

We have added the ability to upload a single page scanned image of your stamped and signed manifest.  If you have your 3877 manifest stamp/signed by the USPS you may upload a single page.  We accept JPG only.  You can access from the “Proof of Mailing” menu.

Simply go to “Add a Proof of Mailing”.  Select the date of your mailing.  Select the job name associated to the mailing.  Select “Add File” to upload the single page manifest which was stamped/signed.  JPG only.

You can then go to “Proof of Mailing History” to view, edit and delete your proof of mailings.

These will be stored for 10 years which you can access at anytime.

If you have uploaded a proof of mailing all ERR reports in the job will have the proof of mailing included.

Stay tuned for more features.